Complimentary Services

Attention to each detail, with our compliments

At VisitGrandForks.com, our team is dedicated to providing exceptional event services to meeting, sports and event planners at no additional cost. We offer a wealth of knowledge about local venues, on-site contacts, vendors, and technologies, ensuring your events run smoothly and leave a lasting impression.

With our expertise in tournament planning and comprehensive understanding of sports sites and logistical details, we are here to assist you in organizing memorable events and tournaments that meet your needs. Experience the advantage of our tailored services and let us help you create a successful gathering in Forks!

BID PREPARATION & PRESENTATION

Our sales team will prepare and present formal bid proposals for special events. The staf will also coordinate and host site visits and familiarizaion tours.

HOUSING

Visit Greater Grand Forks professionals will assist in coordinating lodging by setting up room blocks.

Value: $15/hour staff time

ENTERTAINMENT AND TRANSPORTATION

Our team will assist with arrangements for groups to tour various attractions and provide contact info for speakers & entertainment. We also can supply you with shuttle bus contact info to help get your group where it needs to go.

Value: $15/hour staff time

EQUIPMENT

Visit Greater GrandForks has the following equipment available for use in any Greater Grand Forks facility:

  • 2 LCD projectors (8’x8’ projector screen available upon request)
  • 2 portable PA systems (includes 1 microphone per system and speaker stand)
  • 2 race clocks (includes stand)
  • Safety vests
  • 2 10’x10’ pop up tents (includes sand bag weights to secure structure)
  • 2 generators
  • Easels
  • 2 bullhorn megaphones

Value: $50/day // Deadline: Two weeks prior to event

PUBLIC RELATIONS / PUBLICITY / EMAIL BLASTS

Our team will supply a contact list of our local and regional media and prepare and distribute news releases, along with pre-event promotion and e-mail blasts. Senior staff members are available to provide a welcome, upon request. Letters of welcome from the Mayor of Grand Forks and East Grand Forks are also available.

Value: Public Relations- $15/hour staff time // Value: E-Blast- $250/blast // Deadline: One month prior to event

REGISTRATION ASSISTANCE

Our professional personnel will assist with registration and provide on-site name badge printing for those groups that request our assistance.

Value: Registration Assistance- $20/hour, plus Laptop/printer: $50/day // Deadline: One month prior to event

NAME BADGES OR BAG TAGS

Visit Greater Grand Forks will provide printed name badges with holders or bag tags with plastic loop (bag tag type/design may vary).

Value: $250/100 bag tags/name badges // Deadline: Two weeks prior to event

WELCOME BANNERS / SIGNAGE / GRAPHIC DESIGN

Visit Greater Grand Forks professionals will design and print paper banners (ex. 5’x3’), vinyl banners (ex. 6’x3’), posters (ex. 11”x17”), foam core signage (ex. 2’x3’),
vertical schedule banners (ex. 3’x4) and sandwich board(A-Frame) signage (22”x28”). We also offer use of our sandwich (a-frame) boards. Upon request, design assistance is available.

*We do require Visit Greater Grand Forks logo AND website (VisitGrandForks.com) be on all signage that we produce.

Value: $50-$150/Banners, plus Graphic Design: $90/hr // Banner & Graphic Design Deadline: Two weeks prior to event; we hold very firm on this two week deadline

We received multiple comments about the quality and cohesiveness of the signage for the event. We also heard many thanks from both coaches and officials for the amazing gifts.
Stacy Olson, 11+ ND State Swimming Championships

VIP OR COACHES GIFTS

We provide gift boxes/coolers for your event VIPs and/or Coaches. These typically include popular locally-made food and beverage items, along with a variety of accompaniments. Upon request, these gifts may be customizable.

Value: $45/each // Deadline: One month prior to event

The VIP Gift Bags for coaches was a huge hit as were the gift bags for the players! The Visit Greater Grand Forks team was very helpful in getting everything set-up at the Alerus Center - Team Registration Site!
Jody Thompson, Jr. Grand Am Basketball Tournament

HOSPITALITY PACKETS

Visit Greater Grand Forks offers information for registration packets, including a hospitality bag, Greater Grand Forks Visitors Guide, Coupon Book and other brochures based on request/availability.

Value: $17/100 packets // Deadline: Two weeks prior to event

CONCESSION VOUCHERS

Tournament participants/athletes will be issued a concession voucher for use toward purchasing food/beverage(s) at the event’s onsite concessions. After the event, the organization which operates the concessions will invoice Visit Greater Grand Forks for the total value of all vouchers cashed in.

Value: $5-$10/concession voucher // Deadline: One month prior to event

INFLATABLE ARCH / START & FINISH FLAGS / PADDLEWHEEL ARCH

We will supply your event with an inflatable arch, as well as signage for the arch. (High wind restrictions apply.) We also have “start” and “finish" flags and an inflatable paddlewheel arch available.

Value: $300/day + signage // Deadline: One month prior

Visit Greater Grand Forks Inflatable Arch Tutorial

SUMMER FUN RECREATION GEAR

Make arrangements in advance with us to check out games and sports equipment free of charge for your group’s use. Our recreational gear includes horseshoes, ladder golf and sports balls/frisbees!

Deadline: Two weeks prior to event

CALENDAR OF EVENTS LISTING // GRANDFORKSEVENTS.COM

We will add your event information to our region’s preeminent online calendar found on our website VisitGrandForks.com.

Deadline: One month prior to event

To take advantage of these FREE SimplyGrand services, please contact Nicole Blair, Director of Visitor Services at 701.746.0444 or nicole@visitgrandforks.com.

Download complimentary services guides:

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